Welcome to the El Camino Real de los Tejas National Historic Trail Association ("we," "our," or "us") privacy policy. This policy describes how we collect, use, disclose, and protect your personal information when you visit our website, use our services, or interact with us.
Purpose of This Policy
We are committed to protecting your privacy and ensuring you understand how your personal information is handled. This policy explains our data practices in clear terms and helps you make informed decisions about your information.
Scope
This privacy policy applies to:
Our website at elpaseorealdelostejas.org
Online forms and inquiry submissions
Email and electronic communications
Newsletter subscriptions
Event registrations and educational programs
2. Information We Collect
Personal Information
We may collect the following types of personal information:
Identity Data: First name, last name, title, organization name
Contact Data: Email address, mailing address, phone number
Communication Data: Content of messages, inquiries, and feedback submitted through our forms
Technical Data: IP address, browser type, device information, operating system
Usage Data: Pages visited, time spent on site, navigation patterns
How We Collect Information
We collect information through:
Direct Submission: Information you provide voluntarily through contact forms, newsletter sign-ups, event registrations, and membership applications
Automated Collection: Cookies, web beacons, and similar technologies that collect technical and usage data automatically
Third-Party Sources: Information provided by partners, such as the National Park Service, for coordinated programs and events
Purpose of Collection
We collect information to:
Respond to your inquiries and provide requested information
Send newsletters and educational materials (when you opt in)
Process event registrations and membership applications
Improve our website and services
Comply with legal obligations
Advance our educational and historic preservation mission
3. How We Use Your Information
Responding to Inquiries
We use your contact information to respond to questions, provide information about the historic trail, and fulfill your requests for educational materials or resources.
Newsletters and Communications
When you opt in to receive our newsletter, we use your email address to send updates about trail news, events, educational content, and organizational activities. You may unsubscribe at any time.
Service Improvement
We analyze usage data to understand how visitors interact with our website, identify areas for improvement, and enhance user experience.
Educational Outreach
As part of our mission to preserve and promote the El Camino Real de los Tejas National Historic Trail, we use collected information to:
Develop educational programs and materials
Coordinate events and activities
Communicate about preservation efforts
Support historical research and documentation
Legal Basis for Processing (GDPR)
For users in the European Economic Area, we process personal data based on:
Consent: When you opt in to newsletters or voluntarily submit information
Contract Performance: To fulfill your requests and provide services
Legitimate Interests: To operate our website, improve services, and advance our nonprofit mission
Legal Obligation: To comply with applicable laws and regulations
4. Information Sharing & Third Parties
National Park Service Partnership
As the official nonprofit partner for the El Camino Real de los Tejas National Historic Trail, we may share relevant information with the National Park Service for:
Coordinated events and programs
Volunteer coordination
Research and preservation projects
Grant administration and reporting
Service Providers
We use third-party services to operate our website:
FormSubmit: We use FormSubmit (formsubmit.co) to process contact form submissions. Information you submit through forms is transmitted to FormSubmit's servers before being forwarded to our email. FormSubmit's privacy practices are governed by their own privacy policy.
Analytics Providers: We may use analytics services to understand website traffic and user behavior. These services may collect anonymized or aggregated data.
Hosting Providers: Our website is hosted by third-party hosting services that may have access to technical data for operational purposes.
Legal Requirements
We may disclose personal information when required by law, court order, or government request, or when we believe disclosure is necessary to:
Comply with legal process
Protect our rights, privacy, safety, or property
Enforce our agreements
Respond to emergencies
We Do NOT Sell Your Personal Data
We do not sell, rent, or trade your personal information to third parties for marketing purposes. As a nonprofit educational organization, we are committed to using personal information only for our stated purposes and in accordance with this policy.
California Residents (CCPA)
Under the California Consumer Privacy Act (CCPA), California residents have the right to:
Know what personal information is collected
Know whether personal information is sold or disclosed
Say no to the sale of personal information
Access their personal information
Receive equal service and price when exercising privacy rights
We do not sell personal information as defined under CCPA.
5. Data Security
Security Measures
We implement appropriate technical and organizational measures to protect your personal information, including:
Secure transmission using HTTPS encryption
Limited access to personal information on a need-to-know basis
Regular review of our data practices
Secure storage of physical records
Limitations
While we take reasonable steps to protect your information, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security of your data.
Data Breach Notification
In the event of a data breach that may affect your personal information, we will notify affected individuals as required by applicable law and take appropriate remedial actions.
6. User Rights
Your Rights
Depending on your location, you may have the following rights regarding your personal information:
Access
You have the right to request a copy of the personal information we hold about you. To make a request, contact us at [email protected].
Correction
You have the right to request correction of inaccurate or incomplete personal information. Contact us with the details that need to be updated.
Deletion
You have the right to request deletion of your personal information, subject to certain exceptions such as legal retention requirements or ongoing legitimate purposes. To request deletion, contact us at [email protected] with "Deletion Request" in the subject line.
Opt-Out of Communications
You may opt out of receiving marketing communications from us at any time by:
You have the right to request your personal information in a portable format where technically feasible.
Exercising Your Rights
To exercise any of these rights, please contact us at:
El Camino Real de los Tejas National Historic Trail Association
3710 CEDAR ST
Austin, TX 78705
Email: [email protected]
Phone: +1 (718) 629-7474
We will respond to your request within 30 days.
GDPR Rights for EEA Residents
If you are located in the European Economic Area, you also have the right to:
Withdraw consent at any time
Object to processing based on legitimate interests
Restrict processing in certain circumstances
Lodge a complaint with a supervisory authority
7. Cookies and Tracking
Types of Cookies We Use
We use the following types of cookies:
Essential Cookies: Necessary for the website to function properly. These cannot be disabled.
Analytics Cookies: Help us understand how visitors use our website so we can improve it.
Preference Cookies: Remember your settings and preferences for a better experience.
Managing Cookies
Most web browsers allow you to control cookies through their settings. You can:
View cookies stored on your device
Accept or reject cookies
Delete all or selected cookies
Block third-party cookies
Please note that disabling certain cookies may affect the functionality of our website.
Cookie Policy
For more detailed information about cookies, please see our Cookie Policy.
8. Children's Privacy
Age Restrictions
Our website is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.
COPPA Compliance
We comply with the Children's Online Privacy Protection Act (COPPA). If we become aware that we have collected personal information from a child under 13 without parental consent, we will take steps to delete that information.
Parental Consent
For educational programs that may involve minors (such as school field trips or youth programs), we obtain appropriate parental consent before collecting or using any personal information.
Contact Us About Children's Privacy
If you believe we have collected information from a child under 13, please contact us immediately at [email protected].
9. Data Retention
How Long We Keep Your Data
We retain personal information only as long as necessary to fulfill the purposes for which it was collected:
Contact Form Submissions: Retained for up to 3 years after the last interaction
Newsletter Subscriptions: Retained until you unsubscribe
Event Registrations: Retained for the duration of the event plus 3 years for record-keeping
Membership Records: Retained for the duration of membership plus 7 years for legal and historical purposes
Website Analytics: Aggregated data may be retained indefinitely; individual session data is typically deleted after 26 months
Deletion Procedures
When personal information is no longer needed, we will:
Securely delete electronic records
Shred or securely dispose of physical records
Request deletion from third-party service providers where applicable
Legal Retention Requirements
Some information may be retained for longer periods as required by law, including tax records, legal documents, and records necessary for ongoing legal matters.
10. Contact Information
If you have questions about this privacy policy or wish to exercise your rights, please contact us:
El Camino Real de los Tejas National Historic Trail Association
3710 CEDAR ST
Austin, TX 78705
United States
For privacy-related inquiries specifically, please include "Privacy Inquiry" in your email subject line.
11. Policy Updates
How Changes Are Communicated
We may update this privacy policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will:
Post the updated policy on this page
Update the "Last Updated" date at the top of this policy
Provide notice on our website homepage for significant changes
Send email notification to newsletter subscribers for major changes affecting their data
Reviewing This Policy
We encourage you to review this privacy policy periodically to stay informed about how we protect your information.
This privacy policy was last updated on May 22, 2026.
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